Video & Web-Meetings

Can I upload videos to Moodle?

Please do not upload videos directly to Moodle. You can upload the files via the JKU Video Manager and after processing you can insert the link in Moodle in the resource "StreamURL" and thus embed the video.



How can I use the resource "StreamURL"?

Use the working material "StreamURL" to provide streams to students in Moodle. A predefined group of servers within JKU is compatible.

 1. Log in to Moodle and go to the course where you want to add a StreamURL.
 2. Click on the "Turn editing on" button at the top right.

Switch on editing

 3. You can then click on „Add an activity or resource" in the desired section.

Add material or activity

 4. Click on "StreamURL".

Select StreamURL

 5. Under "General" > "Name" you assign a name for the stream. This name will be displayed in your course (e.g. Chapter 1 - …).

Give StreamURL a name

 6. Below you can choose between different stream-types in the "Stream Configuration".
 6. a. Stream type "Autoconfig" for streams uploaded in JKU Video Manager

By default, the stream type "Autoconfig" is set under "Stream Configuration". Please copy the link which is shown in JKU Video Manager into the "Autoconfig" field.
Example link: http://download.jku.at/screencast/im/ELEARN/Testvideo-StreamURL_-_20200615_095841_13.mp4 or streamcfg://download.jku.at/org/2sg/3Go/Test202020_21.mp4

Enter link and save for return

Save the page at the very bottom using "Save and return to course" or "Save and display".

In case you want to limit the availability of your stream under certain circumstances please see 6. c. Stream type "Live".

 6. b. Stream-type "On-Demand"

Under "Stream Configuration" above, set the stream type to "On-Demand" and select the correct server under "Server".

Stream configuration

How to fill the remaining fields, please refer to the example link to the video or the question marks next to each field.

The path may only contain numbers, letters, underscores and slashes. Therefore, no spaces, i.e. %20, may be used.

Example link to the video

http://download.jku.at/screencast/im/ELEARN/Testvideo-StreamURL_-_20200615_095841_13.mp4
Server: download.jku.at
Pfad: screencast/im/ELEARN/
Filename: Testvideo-StreamURL_-_20200615_095841_13
Stream Format (under "Show more"): MP4

Save the page at the very bottom using "Save and return to course" or "Save and display".

In case you want to limit the availability of your stream under certain circumstances please see 6. c. Stream type "Live".

 6. c. Stream type "Live"

If it is a live stream from an auditorium, set the stream type to "Live" under "Stream Configuration", and the corresponding room under "Stream".

Under "Restrict access" please limit the availability of the stream by clicking on "Add restriction".

add requirement

Click "Date" to set a "from" time.

Add menu

Date settings

Click "Add restriction..." and select "Date" again. Change "from" to "until" to limit the availability. 

end of date

Now the stream is only available between the two specified times.

Save the page at the very bottom using "Save and return to course" or "Save and view".

 6. d. Stream type "Opencast"

This function is still in the test phase. See "How do I use the "Opencast Videos" block?" below.

If you want to include an Opencast video via the editor in the StreamURL, set the stream type to "Opencast" under "Stream Configuration".

Table of contents


How can I use the activity "Zoom meeting" in Moodle?

 Planning a video conference (meeting) in Moodle
  1.  Log in to Moodle.
    1. Click on "Login" at the top right of the Moodle homepage.
    2. Log in with your JKU account consisting of the JKU Username (AK number) and your JKU Password (password of your choice).

      To log in to Moodle, Zoom, etc., you need to activate your JKU account for staff members once: Activate JKU Account

  2.  Open the desired moodle course via the course overview or the course search.
    1. Course overview: After logging in (and, if applicable, after confirming the terms of use once), you will see all moodle courses in which you are enrolled in the course overview. Select the corresponding course here.
      course overview

    2. Course search: Click on "Search courses" under "Quicklinks" above to search for a course.
      Drop-Down search courses

      To do this, enter the name of the course or the course number.
      search field
  3. In your course, select "Turn editing on" in the top right-hand corner to activate the editing mode.
    Turn editing on

  4. Now "Add an activity or resource" is displayed in the right-hand area in each section of the course page. Click on this button in the desired section.
    Example: The Moodle course is divided into the sections "Materials" and "Course" and you want to add the Zoom Meeting in the "Course" section, then click on the button " Add activity or material" in the "Course" section.


  5. Under "Activities", select "Zoom meeting" at the bottom of the list and click "Add".

    It may be necessary to log in to Zoom for the first time via SSO.

  6. Now there are various setting options analogous to creating a meeting in the Zoom-Client.
    new meeting settings 1 new meeting settings 2
    1. Topic: Enter an informative title, such as the name of the class.
    2. Description: Can be displayed in Moodle, but is not absolutely necessary.
    3. When: Please enter the beginning of the meeting.
    4. Duration: How long is the meeting expected to last?
    5. Recurring meeting: Please tick only if there is no specific date for this meeting or if the room should always be used when needed. If this option is activated, the meeting has no closing time and no ending date.
    6. Passcode: A meeting passcode must be defined.
    7. Set passcode: Enter a password.
    8. Waiting room: Should there be a waiting room in the meeting?
    9. Join before host: Should it be possible to join before host?
    10. Authentication: Should access be restricted to authenticated users?
    11. Host video: Should the host appear with video after joining the meeting? If this option is activated, the host's video will be switched on automatically. If you deactivate this option, you can still activate the video at any time.
    12. Participants video: Should the participants be shown with video after joining the meeting?
    13. Audio options: How should the participants be able to attend the meeting?
    14. Audio default: Automatically mute participants when they enter?
    15. Alternative Hosts do not have to be selected. You will find an explanation after clicking on the .
  7. Finally, please click on one of the two save buttons.
 Start a video conference (meeting) in Moodle

You can start a Zoom meeting created via Moodle directly from Moodle (or also via the Zoom-Client).


Please allow enough time for the first Zoom meeting, as the installation of the Zoom-Client takes some time. You will find out how to install it in step 5 of these instructions.

The Zoom Meeting can be started from 15 minutes before the start.


  1.  Log in to Moodle.
    1. Click on "Login" at the top right of the Moodle homepage.
    2. Log in with your JKU account consisting of the JKU Username (AK number) and your JKU Password (password of your choice).

      To log in to Moodle, Zoom, etc., you need to activate your JKU account for staff members once: Activate JKU Account

  2.  Open the desired moodle course via the course overview or the course search.
    1. Course overview: After logging in (and, if applicable, after confirming the terms of use once), you will see all moodle courses in which you are enrolled in the course overview. Select the corresponding course here.
      course overview

    2. Course search: Click on "Search courses" under "Quicklinks" above to search for a course.
      Drop-Down search courses

      To do this, enter the name of the course or the course number.
      search field
  3. Click on your meeting in the course view.
    open Zoom meeting

  4. You can now start the meeting by clicking on "Start Meeting" or the "Join link" and will be forwarded to Zoom.
    Start meeting with the joining link

  5. The installation of the Zoom-Client is normally suggested directly when opening the link to participate in the meeting (at the bottom) and can be carried out immediately.
    Download Zoom Client

    You can also go directly to the following link, select Zoo-Client for meetings, download and install: https://zoom.us/download#client_4meeting
    Zoom Client Download

    Once the client has been installed, the browser will try to open the Zoom-Client after clicking on "Start Meeting" or the "Join link". Please click on "Open" here to start the Zoom meeting. Depending on the browser, there may be different wording here.

If you would like to start a Zoom meeting you have planned directly via the Zoom-Client, please follow the instructions on this page: Zoom für Meeting-VeranstalterInnen

 Synchronization with Zoom

Zoom meetings that you have created in Moodle are also displayed in the Zoom-Client. Any changes you make there will be synchronized into Moodle. However, it can take up to 45 minutes.

If you delete meetings in the Zoom-Client, the activity in Moodle is not automatically removed. In this case an error message will be displayed in Moodle. It is best to delete meetings directly in Moodle.

  1. Open your Moodle course
  2. Select top right "Turn editing on".
  3. Click next to your meeting on  > Delete.

If you delete meetings in Moodle that would have been scheduled in the future, you may receive an automated email with info that the DLLS department (dlls@jku.at) has cancelled the meeting.

If you want to change the title or topic of the meeting, please proceed as follows so that the change is synchronized in Zoom:

  1. Click on the created meeting in Moodle.
  2. On the left in the block "Administration" > "Manage Zoom meeting" > "Edit settings" and change the "Topic".
  3. Finally click on "Save and return to course" or "Save and display".
 "All meetings" and "Sessions"
  • After clicking on a meeting, you can open "All meetings".
    Call all meetings

  • Under "New Meetings" you will see all meetings of this Moodle course that are recurring, planned in the future or currently taking place. Under "Concluded Meetings" you will see all meetings that are in the past.
    Meeting listing

  • If you select "Sessions" in this window or directly after clicking on a meeting, you will see all meetings that were held via this meeting activity. However, there is no guarantee of completeness.
    Ended meeting

  • If you click on the number in the column "Participants" you will find a list of all participants in the meeting.

Please note that there is no guarantee of completeness here either.

 View for students

... in the course view.

Meeting selection

... after clicking on a zoom meeting, if it has not yet started.

Meeting has not yet started

... after clicking on a zoom meeting, when a meeting has started.

Meeting has started

After clicking on "Join Meeting" a new browser window opens and the students are redirected to Zoom. On mobile devices, the Zoom App is necessary in any case.

From here on there is no difference whether the meeting was created in Moodle or in the Zoom-Client. 


More information about Zoom: Video-Conference using Zoom



How do I use the "Opencast Videos" block?

This function is currently in a test phase. If you would like to participate or have any questions, please send an email to servicedesk@jku.at.

You can use the "Opencast Videos" block to upload videos and then make them available to students.


 Add block "Opencast Videos" to the course

As the function is still in the test phase, new "Opencast Videos" blocks will only be created by us. Please send an email to servicedesk@jku.at with the link to the desired Moodle course.

  1. Open your Moodle course.
  2. Click the "Turn editing on" button in the top right corner.
  3. Click on "Add..." at the bottom left under "Add a block" and select "Opencast Videos".
    Add a blockAdd Opencast Videos Block

  4. This adds the block "Opencast Videos" on the left. 
 Add a video via Moodle in Opencast
  1. Open your Moodle course.
  2. Click on "Add video" in the "Opencast Videos" block on the left.
    Add video is clicked.

  3. Enter a Title.
    Under "Show more..." you can enter further metadata. The metadata menu can be hidden again by clicking on "Show less...". This metadata (excluding Rights and License) is also available for students to view. The "Start Date" will be shown to you later in the "Start Date" column. It has no effect on the availability of a video and is for informational purposes only.
    Select a Presentation video, optionally also one for the person giving the presentation ("Presenter video") and then click on "Add video". When you select two videos, they are displayed to students in one video window and played simultaneously. It is possible to switch between multiple display options.
    Add metadata for video is selected. List of metadata is displayed.

  4. The new video is now in "Videos scheduled to be transferred to Opencast". 
    View as soon as the video has been successfully uploaded.

  5. As soon as the video has been transferred, it appears at the bottom under "Videos available in this course" with the status "Processing". 
    Status Processing

  6. After the video has been processed, the status changes to "Succeeded". It can now be made available to students.
    Status Suceeded
 Record a video via Moodle
  1. Open your Moodle course.
  2. Click on "Record video" in the "Opencast Videos" block on the left.
    Click on Record video.

  3. A new tab opens in your browser and you are on the Opencast page for recording a video. Click on desired option. Depending on the selection, Opencast requires access to a camera or a screen.
    Source is selected.

     Troubleshooting Safari
    1. To actually share the screen and camera, please select "Allow" after source selection.
      Safari allow screen sharing

    2. After that, please click on the gear icon at the bottom of the left window (screen sharing).
      Safari error

    3. Now select any resolution, e.g. "480p" and confirm again with "Allow". After that you can switch back to "auto".
      change quality
      In Safari, window selection is not possible. The entire screen you are on at the beginning is always recorded.

    4. If necessary, please repeat the process by clicking on the gear icon at the bottom right (camera share) and selecting any aspect ratio. Later you can switch back to "auto".
      change quality
     Troubleshooting Chrome (macOS)

    To actually share the screen and camera, this must be allowed in the system settings.

    1. To do this, go to the "Apple Menu" in the upper left corner and select "System Preferences".
    2. Now click on "Security & Privacy".
    3. In the "Privacy" tab, check "Chrome" under "Camera", "Microphone" and "Screen recording" depending on the desired sharing. 
    4. Finally, the browser must be restarted.
  4. Select the sources by selecting e.g. for "Display" a whole screen or only a window (1) & (2) and click on "Share" (3).
    Example view for selecting the screen.

  5. Make sure you have selected the correct sources and click on "Next".
    Source ready selected.

  6. Select whether you want to record audio or not, once you have done this you will be taken to the recording window.
    Audio selection.

  7. Press the red button "Start recording" and perform your desired recording. 
    Start recording.

  8. You can also pause the recording in between (1). When your recording is finished, click on Stop (2). 
    Pause and stop recording.

  9. You can shorten your recording at the front and back. To do this, click on the desired time on the green bar and use the two icons directly to the right and left of the play button to select whether this time indicates the start or end of the video.
    If, for example, a beginning and an end were selected, it may look like this: 
    Cutting front and back of the recording.

    You can delete and reset the respective times with the recycle bin symbol. When you have finished, click on "Next".
  10. Select a Title (1) for your video and click on "Upload to Opencast" (2). Alternatively, you can also "Download" the video (3).
    Enter the title for the recording.
    Afterwards you can close the Opencast tab in your browser.
  11. In your Moodle course, in the block "Opencast Videos", click on "Go to overview..." or "More videos...".
    Click on Go to overview.

  12. After some time, the video will be in the list with the status "Succeeded".
    Recording Status Suceeded

  13. Before you embed the video in the Moodle course for the students, it is necessary to adjust the video visibility settings (see "Video visibility" below).


In Opencast, you always have access to videos that you have recorded yourself, regardless of your rights in Moodle.

 Make video available to students

Videos uploaded via the "Opencast Videos" block can be made available in any activity or resource where there is an editor (page, assignment, etc.).

  1. Click on the button "Insert or edit audio/video file" in the editor.
    Editor symbol

  2. In the window that opened, select the tab "Video" and then "Browse repositories...".
    First click on Video and then on Browse repositories.

  3. Select "Opencast" on the left and then the desired video.
    Opencast is selected first and then a video.

  4. Confirm with "Select this file" and "Add media".
    Click on Select this file. Click on Insert media.
 Video visibility

These settings are important to ensure that the videos are actually visible or hidden to students. Regardless of the settings of the activity in which the videos were included in the Moodle course.

Current setting of the visibility of a video

  • Open your Moodle course and in the "Opencast Videos" block, click on "Go to overview..." or "More videos...".
    To the overview... is being clicked.

  • There you will see an overview of all videos assigned to this course and the corresponding visibility setting.
    Visibility


Change visibility settings

The setting is represented by a corresponding icon in the "Visibility" column and can be changed by clicking on this icon.
change visibility

  • "Prevent any student from accessing the video" hidden: Students cannot access the video in the Moodle course. If the video has already been included in an element in Moodle, an error message appears there.
  • "Allow all students of the course to access the video" visible: Students have access to the video in the Moodle course if it has been included in an element.

The visibility settings of the videos in the Opencast block only apply to the people enrolled in this course. If the same videos are also in another course, then the visibility settings in the Opencast block must be made specifically for that course.

Visibility in "Processing" status

If you have adjusted the visibility or metadata, the status of the video will change to "Processing" for a short time. During this time, the video is still available to students.

Status processing

 Delete a video in Moodle
  1. Open your Moodle course.
  2. In the "Opencast Videos" block, click on "Go to overview..." or "More videos...".
    To the overview... is being clicked.

  3. Click on the recycle bin next to the video you want to delete.
    Recycle Bin Symbol

  4. Confirm the deletion by clicking on "Delete video permanently". The video will not end up in a recycle bin and will be permanently deleted.
    Delete Video permanently

  5. The video is still in the Moodle video list with the status "To be deleted" until it is deleted in Opencast.

If you have already made the video available to students via an element in the Moodle course, it must also be deleted there. Otherwise, an error message appears at this point.

 Import Opencast videos from an old course

By default, Opencast videos are not transferred when importing content. Therefore, please send us a request in the IT service portal via the Moodle form ("General" leave selected). Please include the course number and the semester of the original course and the target course.

Please note that only all videos of a course can be imported - not individual videos. This is a link that is created. The videos are not duplicated.


The visibility settings of the videos in the Opencast block only apply to the people enrolled in this course. If the same videos are also in another course, then the visibility settings in the Opencast block must be made specifically for that course.

More information about the Opencast: Video platform Opencast