As a teacher, how do I get a Moodle course for my course?

Moodle course creation happens automatically, if Moodle-Support is enabled in KUSSS.

  1. Log in to KUSSS with your JKU account.
  2. Select on the left under "Teacher room"> "Course list" and click on the title of the course for which you would like to have a Moodle course.

  3. In the "Additional functions" tab under "External applications", next to "Moodle-Support deactivated", click on "activate Moodle-support".

  4. After successful activation, there will be a "yes" next to "Moodle support active" and you will find the new empty course in Moodle after two hours at the latest.

If the course is deleted in KUSSS e.g. due to low registration numbers, please deactivate the Moodle-Support in KUSSS first.

Under "My courses", students enrolled in the course will see the Moodle symbol which is directly linked to the corresponding Moodle course.

Table of contents

I need a Moodle course, but there is no corresponding course in KUSSS?

As a teacher you can request a Moodle course as part of your teaching at JKU, even if there is no corresponding course in KUSSS or you need an additional Moodle course. Please use the appropriate form in the IT service portal to request a Moodle course.

What should I do if a course is incorrectly listed in the course overview?

According to the course start and finish dates as stated in the Moodle course settings, the course will be listed under “In progress”, “Future”, or “Past”.

Moodle courses synchronized in KUSSS will automatically be set to the respective semester's start and finish dates.

If the dates are incorrect, they can be changed under "Administration" > "Course administration" > "Edit settings" > "Course start date"/"Course end date".

How can I view my current courses in the left column?

  1. After Login click on "Customise this page" on the top right.
    customize page

  2. On the left down corner choose "Course overview" under "Add a block".

You will find there all your current and future courses as in the course overview under "In progress" and "Future".

The classification is based on the "Course start date" and "Course end date". These settings can be found in the respective Moodle course on the left in the block "Administration" > "Course administration" > "Edit settings".

Courses without a defined "Course end date" are sorted in the block under "In progress".

How often is the KUSSS synchronization?

Every two hours.

I would like to create a joint Moodle course for a few courses.

First, activate Moodle-Support in KUSSS for courses in question (As a Faculty Member, How Do I Get a Moodle Course for My Course?).
 use the form in de customer portal.

Do not make any changes in the individual Moodle courses before receiving a reply from us as we cannot include any changes in the new, joint course.

KUSSS synchronization for students and teachers regarding the courses in question is automatic in the joint Moodle course.

How can I allow outside individuals to access my moodle course?

There are two ways to allow outside individuals (those who have no JKU account) to participate in the course:

Option 1: JKU partner account

Create a JKU partner account for the external person and request authorization for Moodle login: 6. Bestellung (Abbestellung) von zusätzlichen Berechtigungen.

After that, the external person (once logged into Moodle) can be enrolled in the Moodle course with the desired role (e.g. "tutor"). See: "How Can I Authorize Others for My Moodle Course?"

Option 2: Open the course without active participation

Moodle allows you to open your course to outside individuals by adding "Guest access" to the Enrolment methods. However, this allows anyone to enter your course but without editing rights and without being able to actively participate in the course (such as in the discussion forums).

Access Enrolment methods under "Administration" > "Course administration" > "Users" > "Enrolment methods". Select "Guest access" from the pull-down bar "Add method" (in the middle of the window) to activate Guest access. Before you click on "Add method" you can select a password. Guests will be required to supply the password each time they access the course.

When someone wants to access your course, he/she can register by logging in or he/she will automatically be logged in as a guest if he / she wants to access your course.

We advise to use guest access with a password. Without the password, anyone (even without a JKU Account) would have access to the course content, and due to the public nature of this, concerns regarding data protection and copyright may arise.

Which semesters will be synchronized in KUSSS?

The current semester will always be synchronized with the previous semester. 
The switch to the new semester takes place during the week in which the current courses become available in KUSSS.

How can I authorize others for my Moodle course?

The individual entered as the teacher ("Lecturer" and "Assistants") for a course in KUSSS will have automatic access to the Moodle course. 

Additional persons can be authorized by going to "Administration" > "Course Administration" > "Users" and "Enrolled users". Click on "Enrol users" to access a menu in which you can allocate roles in the Moodle course.

If you are looking for a person via the AK number or student ID, please enter only the numbers without "ak" or "k" in the search field.

Authorize with editing rights

If the authorized users are to have editing rights in the Moodle course, for example, you can select the role "Tutor" or "Office" in "Assign role". Use the search field to look for individuals, click, and then click "Enrol users". 

Allocate roles with editing rights only to accounts that have an AK number. You may give access to someone who has a student ID number only as an exception and for a short time until the person gets an AK number.

What is the difference between the role "Tutor" and "Office"?

The main differences are: 

  • The "Office" role can be assigned not only in individual Moodle courses, but also at course category level (e.g. institute and department level).
  • The "Office" role can give other people the "Teacher", "Observer", "Student", "Tutor", "Office" and "Course Meta Linker" roles. The role "Tutor" can only enroll people with the role "Course Meta Linker". 
  • The enrollment methods "Guest access" and "Course meta link" can only be created by the "Office" role.
  • The role "Office" can change the course short name in the course settings.

What is the difference between the role "Office" and "Teacher"?

  • The "Office" role can be assigned not only in individual Moodle courses, but also at course category level (e.g. institute and department level).
  • People with the role "Teacher" are also visible outside the Moodle course.

What other roles are there?

  • "Observer": can see everything, similar to "Office", but has no editing rights
  • "Course Meta Linker": people with this role only have the right to use this course in another course for a course meta link
  • "Opencast": similar view to "Student", but can use the block "Opencast Videos".
  • "Student": participant in a course

    Please do not enroll students with an account for prospective students (beginning with "V" or "VK") in your Moodle course. This account should only be used for registration and admission procedures. Data uploaded or created in Moodle with the account for prospective students cannot be transferred to the student JKU Account. It is also not possible to import grades into KUSSS.

Who receives the role "Office" at course category level?

For each organizational unit (institute/department) there is a course category in Moodle. All persons with 44 statuses of this organizational unit automatically receive the role "Office" on the corresponding course category. This status is assigned by the personnel management. If you want a change here, please contact the personnel management directly.

What rights do I have with the role "Office" at the course category level?

You have edit rights in all Moodle courses that are currently in the course category and will be included in the course category in the future. You can also qualify other people as "Teacher", "Tutor", "Student", "Office" and "Observer" in the Moodle courses and edit enrollment methods. The editing of the enrollment methods includes e. g. activating self-enrollment, disabling user synchronization with KUSSS, and taking over people from other Moodle courses.

You can also give other JKU employees the role "Office" on your course category. Proceed as follows:

  1. At the top, click "Quicklinks" > "Course overview".
  2. Navigate to your course category and click on it.
  3. Now select "Assign Roles" in the left block "Administration".
  4. Click on the word "Office".
  5. Now you can select the desired person under "Potential users" and assign the role by clicking on "Add". Only people who have already logged in to Moodle will be shown.

This role ist only allowed to be assigned to JKU employees.

Why is the 44 state used for these permissions?

Because this state ist also used for the permissions in KUSSS.

How can I customize the course overview in my dashboard?

One way to restrict the courses in the course overview are favorites. To do so click on the icon  of all courses you want to see in the course overview and select "Star this course". In order to restrict the view now please select "Starred" in the drop-down menu below "Course overview".

mark as favorite

Where can I find the Course short name of a course?

You can find it under "Administration" > "Course administration" > "Edit settings". 

Short course name

It consists of: 4 digits for the year, W or S for the semester and 6 digits for the course number. For combined courses, the short course name is extended by - or / and the corresponding parts of the other course numbers.