Activity-related Questions

How do I use the activity "Assignment"?

 If students need to submit files online or write a longer text, you can use the "Assignment" activity in Moodle. 
  1. In your course, first " Turn editing on " in the upper right corner. Click on " Add an activity or resource " and select " Assignment ".
    Menu bar

  2. Give the activity a name and set the availability parameters.
    "Assignment name", "Description" and "Additional files" are already visible to students before "Allow submission form" if the activity is not generally set to "Hide".
    Students can submit their documents in the period between "Allow submission form" and "Due date".
    If you activate the "Cut-off date", this is not visible to students. However, they have the possibility to hand in their documents until that time. A submission in the period between "Due date" and "Cut-off date" will be marked as a late submission for students and teachers.
    Edit task

  3. The Submission types can be restricted accordingly.
  4. To finish, click at the bottom of the page on "Save and return to course"or " Save and display".
    Save options

Brief explanations can also always be found on the blue "?". When creating an activity, you can get help for additional settings by clicking on " Moodle Docs for this page " at the very bottom.

Grade

  1. Click on the assignment in your course.
    Topic overview

  2. Choose "View all submissions ".
    submitted overview

  3. You can grade the individual submissions individually by clicking on "Grade".
    Rate the test

  4. There you can insert feedback as a comment where appropriate . Click on "Save changes " to save them.
    Feedback in comment form
 How do I set up the activity "Assignment" so that students can submit a sworn statement before an exam?
  1. Always proceed as described above.
  2. Enter a description and provide the students a template as PDF under "Additional files" in the assignment settings.
    additional files

  3. Under "Submission types" please limit the possible delivery accordingly. Example:
    submission type settings

Students can now fill out/transcribe, scan/photograph and finally upload the sworn declaration.

If you anticipate that it will need to be printed and scanned, please let the students know in advance that a printer is required.

 How do I download all of the (homework) submissions?

Select the assignment and click "Administration" on left under "Assignment administration" and then "Download all submissions".

  How can I annotate PDF submissions?
 1. Create an assignment in which you want to allow PDF submissions.
  1. To do so, first click on "Turn editing on" in the upper right corner of the course and then on "Add an activity or resource".
  2. Then select the activity "Assignment" and click on "Add".
  3. In the next window you will enter a "Name " for your activity, set " Availability ", check the box " File submission " in " Submission types " and in " Feedback types " check the box " Annotate PDF ".
    Select submission types and feedback types accordingly.

  4. Finally, click on "Save and return to course " or " Save and display ".
 2. Grade the PDF submission.

You should see the following toolbar when grading the PDF submission and you can use it to insert comments, markers and premade stamps directly into the PDF file.

PDF Annotation Toolbar

Finally, click on "Save changes" or "Save and show next".

Please advise students that submissions should be uploaded in the correct format. That is, in such a way that the documents do not need to be rotated to be legible. Otherwise, there may be problems with PDF annotation.


Table of contents

What is the purpose of the "Student" role at activity level?

If you assign the role "Student" to a person directly at an activity, he/she will additionally get all rights of this role. For example, in the activity "Quiz" this means that someone who is enrolled in the course with the role "Teacher" can also do a quiz attempt here.

If someone is already enrolled in the course with the role "Student" it makes no difference if this role is also assigned to this person on the activity level or not.

Instructions using the example of the activity "Quiz":

  1. To assign the role "Student" to someone at activity level, click on the corresponding activity and on "Locally assigned roles" in the "Administration" block on the left under "Quiz administration".


  2. Select the " Student " role.
    Student role is selected.

  3. Now you can select persons enrolled in your course. To do so click on their name and finish by clicking on "Add" to assign them that role.
    Person is selected and added.


How do I use the activity "Quiz"?

 If you want students to answer questions online, you can use the "Quiz" activity in Moodle. 

Moodle gives you the option to add a test to your course activities.

  1. In your course, first "Turn editing on" in the upper right corner. Click on "Add an activity or resource" and select "Quiz".
    Menu bar in the Moodle

  2. In the new window, enter the name of the activity and set the timing.
    The name must not contain a comma, otherwise the grades cannot be exported later.
    The Time limit must be 10 minutes longer than the quiz duration due to phased access control.
    Test settings

  3. In the "Grade" section, you can limit the number of attempts under "Attempts allowed" and, if necessary, define a suitable "Grading method" (which of the submitted attempts will be graded).
    If you enter a "Grade to pass", this will also be visible to students on the quiz front page.
    Grade to pass
  4. In the "Review options" you can define which information students should see during or after an attempt.
  5. At the bottom, click on "Save and return to course"  or " Save and display" .
    Save options
    Brief explanations can always be found on the blue "? ".
    When creating an activity, you can get help for additional settings by clicking on "Moodle Docs for this page " at the very bottom in the grey area.
  6. After clicking on "Save and display", select "Edit quiz ".
    edit quiz content

  7. Then, use "Add " to either select existing questions " from question bank " or " a new question ".
    Add question Selection of question type

    You can also import questions in the block "Administration" > "Quiz administration" > "Question bank"  directly or add " Questions ".
    Import questions or create new questions Collection of questions

    Default settings of quiz questions

    If you create a new question and change a setting, this becomes the new default setting for you personally.
    Example: You create a new "Multiple Choice" question and tick off "Shuffle the choices? ". The next time you create a "Multiple choice" question, " Shuffle the choices? " is already unchecked at the beginning. The default settings only change for you and not for e.g. other teachers in the Moodle course.



    On the left in the block "Administration"  > "Quiz administration"  you can always find the test questions by clicking on " Edit quiz ".
    Settings for test content

    Different types of questions can be used in a quiz, e.g. essay questions and multiple choice questions.

  8. The grading of the whole quiz is set under "Maximum grade". The grading of the individual questions can be set when creating the questions. However, it can also be determined differently in each quiz. To do this, click on the pencil next to the corresponding question.
    If the "Total of marks" in a quiz and the "Maximum grade" are different (e.g. 15 questions á 1 point, Maximum grade: 10.00), the result is converted proportionally to the value defined under "Maximum grade".
    grading quiz
 What is a phased entry control?

In order to better balance the load on Moodle due to the large increase in exams and participants, a phased access control is used in the "Quiz" activity.

Depending on the duration of the quiz and the time available, students are randomly assigned access to the quiz distributed over time within a maximum of 10 minutes.

After you have created the quiz, you will also receive a corresponding message:

information


If you receive the following error message, either the quiz must be opened longer or the time limit must be shortened:

error message


Students will see a countdown after clicking on the quiz:

countdown

 How can I copy the activity "Quiz"?
  1. Click on "Turn editing on" at the top right of the course, then on "Edit" and "Duplicate" on the right of the quiz to be copied.
    Duplicate is being clicked.
  2. This creates a copy directly below the original quiz. 

    The questions contained in the original quiz are the same as those contained in the copy. This means that if the questions in the copied quiz are changed, this will also happen in the original quiz.

    If you only want to change questions for the new quiz, you can duplicate a question or simply create a new question.

 What are the options in Moodle to prevent cheating on a test?

For example, you can request an affidavit, use random questions, shuffle questions, dictate the navigation through the test or prevent copy & paste and force the full screen mode.

  • An implementation possibility for the requirement of an affidavit can be found under "How do I set up the activity „Quiz" so that students have to submit an affidavit before an exam?".
  • Information on random questions is provided under "How can I use random questions in the "Quiz" activity?"
  • To shuffle the questions in a test, check "Shuffle" under "Edit quiz".
    shuffle questions

  • In the quiz settings, under "Layout", the navigation can be specified after clicking on "Show more...". "Sequential" means that the quiz must be completed in a defined order. Pages cannot be repeated or skipped.
    navigation method

  • To prevent copy & paste and force full screen mode, follow the instructions in "How can I prevent copy & paste in the "Quiz" activity and force full screen mode?"
 How do I set up the activity „Quiz" so that students have to submit an affidavit before an exam?
  1. Create a test as described above.
    1. For example with the name "Affidavit" and in the description it can be stated that the exam can only be started after a successful submission.
    2. Under "Timing", use "Open the quiz" and "Close the quiz" to set the time period in which the affidavit can be submitted.
  2. After the quiz creation or after clicking on "Save and display" select "Edit quiz".
    Edit quiz  


  3. Click on "Add " > "a new question" > "Multiple choice" > "Add".
      

  4. Now enter, for example, "Affidavit" as title and use the template provided by the Vice-Rectorate for Student Affairs for the question text.
    question text 

  5. Specify two possible answers. "Yes", should have a rating of "100%" and "No" should have "No" rating. You can then save the question.
    answers 

  6. Adjust the rating on the right to the achievable points in the affidavit.
    define maximum grade 

  7. Now go to the settings of the actual exam and select under "Restrict access" > "Add restriction" > "Grade".
  8. Under "Grade" select the quiz with the affidavit and indicate that this grade must be ≥ 100%. Only students who have answered "Yes" to the affidavit can take the exam.
 How do I create a quiz with downloadable exam information, in which a document should be submitted?
 1. Create activity "quiz"
  1. Please proceed as described in "If you want students to answer questions online, you can use the "Quiz" activity in Moodle."
  2. In step 2 additionally set the "Attempts allowed" under "Grade" to 1. 
    Allowed attempts are limited to 1.
  3. At step 5 please select the question type "Essay".
    Essay question type is selected.
 2. Question type "Essay" - settings
  1. Give the free text question a "Question name" (1).
  2. Write a text in the "Question text" and mark a position (2), which should link to the exam information. Then click on the link symbol (3) in the editor.
    Choose a question name, create and mark a text and click on the link symbol.
  3. Click on "Browse repositories".
    File is selected.
  4. By clicking on "Datei auswählen" (Select file) (1) you can select a file using the menu familiar from your operating system. Upload the selected file by clicking on "Upload this file" (2).
    File is selected and uploaded.
  5. You will now see the marked text passage as a link to the uploaded file.
  6. Make the following settings under "Response options":
    1. Response format: HTML editor with file picker
    2. Required text: Text input is optional
    3. Input box size: 15 lines
    4. Allow attachments > 1 
    5. Required attachments > 1 
      Response options are set.
  7. Optionally, under "Accepted file types" you can limit the file types for submission.
  8. Finally, click on "Save and edit" or "Save changes" to add the essay question to the quiz.

This is the view for students: How can I upload a document for a free text question in a quiz?

 How can I prevent copy & paste in the "Quiz" activity and force full screen mode?
  1. Click on the quiz.
  2. Select "Administration" > "Quiz administration > "Edit settings" in the left block.
  3. Under "Extra restrictions on attempts" click on "Show more...".
  4. You can now choose at "Browser security" > "Full screen pop-up with some JavaScript security".
    Browser security selection Full screen popup with Javascript security

The quiz can only be started with activated Javascript and the quiz window will be opened in full screen mode without any options like copy & paste.

However, students can minimize the browser window and deactivate Javascript in the meantime.

Depending on the setting on the end device, this setting can lead to the error message "The requested URL /jku/mod/quiz/0 was not found on this server.".

 I use automatically graded (e.g. Multiple choice) and manually graded (e.g. Essay) question types in the activity "Quiz". What settings do I have to make so that students only know the result after manual grading?

In order for students to see the overall result and the grades of the individual questions directly in the test activity only after the free text questions have also been graded, please proceed as follows:

  1. When creating the quiz, it is necessary to activate "Close the quiz" under "Timing" and set a corresponding date. Students can take the test until this date.
    Activate the time limit for the test

  2. Under "Review options", please tick off everything except "The attempt" in the first three columns. Except that students should not be able to see their answers after submission. In this case, please also tick off "The attempt" in the columns "Immediately after the attempt" and "Later, while quiz is still open". In the last column "After the quiz is finished" everything can be checked. This means that all results will be visible after the date specified in point 1. As the essay questions are to be graded first, a further step is necessary.
    Review options settings

  3. Under "Restrict access" please click on "Add restriction" and select "Date". Now please set that each participant must fulfill the following condition:
    Date until <Date and time entered when the quiz was closed>.
    Add requirement

This means that students cannot access the activity after the test has been closed and therefore cannot see their results there (independent of the display on the left in the "Navigation" block under "Grades").

  1. Please grade all essay questions now.
  2. When all students' assessments are complete and all results for this quiz can be published, please go to the quiz´s settings and remove the restriction by clicking on the "x" in the date line.
    Remove requirement

We recommend informing students about this procedure. They are usually accustomed to seeing the results right after the submission and on the other hand they are not used to not seeing their attempt for a while (between test closure and the removal of the restriction).

If you do not want the students to see a result in the "Grades" section of the "Navigation" block on the left, the activity must be manually set to "Hide" or later to "Show". In addition to that you have to click on "Edit" (1) and then on "Hide" (2) or later to "Show" in the "Gradebook setup" under "Course total".

In the Gradebook setup, the Total for course is set to Hide.

 How can I use random questions in the "Quiz" activity?

If you use random questions in your quiz, all students receive random questions. No random exam that is the same for all students will be created. Questions must have been created before.

  1. Click on the quiz.
  2. Select "Administration" > "Quiz administration > "Edit quiz" in the left block.
  3. On the right under "Add" you can add a random question.
    Add random question

  4. Questions can be created on course level or structured by categories. Depending on whether the questions should be chosen randomly from the course area or a category, select the corresponding "Category".
    You can filter again by only randomly selecting questions that have been marked with corresponding tags..
    If you want to add several random questions to the test at once with these settings, you can do this with the corresponding number under "Number of random questions".
    Below you can see how many questions meet these criteria and a list of the individual questions that could be randomly selected.
    Add random question at the end

  5. Finally, click on "Add random question".
  6. In the case of random questions, the number of points given for each question is not used, but the number of points given for the quiz. The standard is 1 point.
    Edit number of points

No more random questions of a category or tag may be added than there are questions corresponding to it. For example, if there are 2 questions in the category, then a maximum of 2 random questions of the category may be added in the quiz. Otherwise, students will receive an error message. You can also check this by clicking "Preview" on the left side of the "Administration" block > "Quiz Administration".


Information in the official Moodle documentation

 What to consider when using free essay questions with limited word counts?

For essay questions, you can set a maximum and minimum number of words.
Word limit

It is best to note these in the question text as well. If students enter more or fewer words, then this will only be visible during the test

  • via an icon in the text navigation,
  • directly before handing in or
  • when they return to the question after saving (e.g. by clicking on "Next page").

Warnings Error

 How can I use the same variables for multiple questions with the question type "Calculated"?

When creating the first question (on the second page), please select "use a new common record" for the variables and then proceed as normal.

When creating the next question (on the second page), choose "use the same existing record as before". So on the third page below should automatically be the set of previously created common record and you can just save the changes.

For further questions you will find a lot of good explanations in the  official documentary.

 How can I set individual testsettings for individual students?

Select the test. On the left under "Administration" you will see "Quiz administration" and the menu item "User overrides". Click on "Add user override".

Select user(s). You can now change as desired for the individual student under "Open the quiz", "Close the quiz", "Time Limit" and "Attempts allowed".

Please note that the general test settings are also valid. Under "Quiz administration" > "Edit settings" you can define the evaluation methods for several attempts in the category "Grade". As additional test attempts are defined according to an individual basis, you must also specify the grading method to be used (i.e. "Last attempt"). If no grading method is specified, the best score will be used.

If there are "User overrides", this is also visible for people with editing rights on the quiz front page.
Settings overrides

 Is it possible to trace whether students actually had technical difficulties during a quiz?

We at Information Management can only give an indication of whether there have been general problems with Moodle. If the students' internet connection fails or something similar, in most cases this cannot be traced in the log data.

 Where do I see the answers to essay questions?

Answers per student

  1. Click on the quiz.
  2. Select "Responses" under "Administration" > "Quiz administration" > "Results" in the left block.
    Detailed answers

Answers per question

  1. Click on the quiz.
  2. Select "Manual grading" under "Administration" > "Quiz administration" > "Results" in the left block.
    Manual assessment
 How can I archive quiz attempts?
  1. Click on the corresponding activity "Quiz" and on the left in the block "Administration" under "Quiz administration" > "Results" on "Archive".
    Click on Archive in the Settings block.
  2. All attempts from all participants are displayed one below the other (similar to the individual view). Right-click on this page and select "Print" to print the whole page or save it as a PDF.
  3. File submissions of essay questions are not included in this. To archive these, select "Quiz Administration" > "Results" > "Download essay submissions" in the "Administration" block on the left.
    Click on Download for the file attachments.
  4. Choose between "Essay question wise" or "User attempt wise" to download either the file attachments per person or per question and then click on "Download".
 How long do students have access to your quiz results?

As long as they are inscribed and the activity "Quiz" and the corresponding Moodle course is not set to hidden by the teacher or the office.



How do I use the "Offline Quiz" activity?

With the "Offline Quiz" activity in Moodle you can create your own answer sheets based on Moodle questions, simply scan them in after the exam and upload the file to Moodle.

This is an additional plug-in. It is not developed by JKU. There is no guarantee that it will not need to be deactivated again with a Moodle update.

Instructions for the activity "Offline Quiz" can be found on the  AMC pages.

Currently, due to a bug, the attendance lists cannot be used with multiple groups.




What do I have to consider when using the activity "Checkmark"?

Development

This activity is an additional plug-in. It is not developed by JKU. It is therefore not guaranteed that it will not need to be deactivated again with a Moodle update.

Instructions for Checkmark can be found on the AMC pages.

Convert crosses to points

To convert crosses automatically into points, please proceed as follows:

  1. Click on the Checkmark activity.
  2. Select "View x submitted checkmarks".
  3. Make sure that "All" is selected in the optional settings at the bottom of the page.
  4. Select Bulk processing > Select > Ungraded and Selection... > "grade automatically" > "start". This is the only way to grade people who have not crossed anything.

Bulk processing

After clicking on the Checkmark activity, select "No attempts have been made on this checkmark" or "View x submitted checkmarks" and you will be taken to the submissions page where you can perform bulk processing.

If the setting "Allow quick grading" is checked, the "check marks" will only be saved if you use the button "Save all my feedback". This is also noted in the help text at "Allow quick grading".
optional setting

If the setting is checked and you use the "start" button during bulk processing, the original result is retained. Only the persons who have not checked anything receive 0 points.

bulk processing settings



How do I use the activity "Grouptool"?

With the activity "Grouptool" you can allow your students to form groups themselves and then add them to the moodle-groups.

This is an additional plug-in. It is not developed by JKU. There is no guarantee that it will not need to be deactivated again with a Moodle update.

Instructions for the activity "Grouptool" can also be found on the AMC pages.

 1. You can add the activity via "Turn editing on" > "Add an activity or resource".

To do this, select "Grouptool" in the new window and click on "Add".

The activity Grouptool is being created.

 2. In the next step you can give the grouptool a "name" and define the "availability" (registration period).

The grouptool gets a name and the availability is being set.

 3. You can also make important settings under "Instance settings" and "Behaviour on changes in moodle".

For example, if you set the "If groups get deleted" setting to "Recreate group", you will not be able to delete the groups afterwards if they have already been transferred to the moodle-groups.

Behavior on changes in moodle is being selected.

 4. After that you can create and display the grouptool with "Save and return to course" or "Save and display".

Save

 5. In the newly created grouptool you can create groups automatically in different ways under the tab "Administration" > "Create groups".

Groups are created by way of example.

 6. Once you have created the groups, you can view them in the tab "Administration" > "Administrate Groups".

The previously created groups are displayed as an example.

 7. In the other tabs you have various options:
  • In "Participants" you can see which participants in your course are already in which group.
  • In "Registration", normally the view for participants, you can see if you can register yourself.
  • In "Manage group users" you can assign and remove participants from a particular group.
 8. Once you have set up your groups, you can click on "Register in moodle-groups" under "Participants" to transfer the groups from the Grouptool activity to your usual moodle-groups.

The groups in the grouptool will be taken over to the moodle-groups.



How do I create a forum "Announcements"?

The course generally does not contain a news forum/forum "Announcements". The "Latest announcements" block only works with a standard news forum/forum "Announcements".

If you want to use the block, go to the block "Administration" > "Course administration" > "Edit settings". Under "Appearance" and "Number of announcements" enter a number greater than 0. Go to "Save and display" and you will see the news forum/forum "announcements".

Please note that this forum only serves to provide students with information. Students cannot reply to posts. Moodle offers a number of other forums that you can create in your course.

This forum has a forced subscription set by default, which is why students are normally informed of new posts by email.

If a Moodle course or a forum is set to "hide", students will not receive e-mail notification messages when there are new posts. This is also the case if students have disabled emails to forums in their profile.

If you want to remove the forum, you can set the "Number of announcements" back to "0" in the settings.



How can I revoke a person's write permissions in a forum?

  1. Open the forum in which you want to revoke the write permissions of a person.
  2. Click on "Locally assigned roles" in the "Administration" block on the left under "Forum administration".
    administration

  3. Select the "Forum read-only" role.
    choose role

  4. Now you can select persons enrolled in your course. To do so click on their name and finish by clicking on "Add" to assign them that role.
    choose person


Persons with this role can only read posts in the corresponding forum.



How do I use the activity "HotPot"?

We do not recommend using the "HotPot" activity, as it is a plug-in that is no longer maintained. Currently, the functionality is still there, but this may change with each update.

The activity is only currently active so that existing HotPot quizzes can still be retrieved.